NCFPD June 2013 AGENDA Regular Board Meeting

posted Jun 7, 2013, 4:02 PM by Donna Dreyer

I.        Call to Order:  By the Chairman.


II.       Roll Call:  Of the 5 members of the Board of Directors.


III.      Pledge of Allegiance


IV.      Approval of Agenda:  Topics requested to be added to the Agenda on the day of the Meeting will only be discussed if time permits.  New Business topics may be re-prioritized if necessary.


V.       Open forum for citizens of the District to address the Board/Attendees

Public Comment:

The public comment period is a time when any citizen may bring forth issues and / or information pertaining to District business.  The public comment portion of the North Central Fire Protection District meeting is not to be used for political or campaign purposes; comments and questions should be limited to matters of current District affairs and business, which includes relevant information from the previous Meeting.  When you speak please identify yourself, spelling your last name and provide your physical address.  During this time each individual will initially have three minutes to present their view(s) on District matter(s).  In the interest of time, please have your comments prepared for presentation.  If the Board has questions or needs clarification then an additional 30 seconds will be allowed.  No formal action will be taken on these items during this time due to open meeting provision; however, the items may be placed on a future posted Agenda if action is required.


VI.      Secretary’s Report: 

Ø  Approval of the May 8, 2013 Minutes.

Ø  Approval of the May 16, 2013 Special Meeting Minutes.


VII.     Treasurer’s Report: 

Ø  Approval of previous month’s balance sheet.


VIII.    Fire Chief’s Report: 

Ø  Status report on fire and emergency medical response from the month of May.

Ø  Status of equipment inventory.

Ø  Status of personnel availability and training.


IX.      Fire Marshall’s Report:  N/A


X.       Old Business:

          A.      Helicopter Landing Area at NCFPD (Rinehart).  In the March Minutes Eric stated that a helicopter can land on fire department property.  He will provide an update on our helicopter landing area (HLA) from a safety and effective perspective.


          B.      Medical Bill Support and Invoicing of Department Services (Dreyer-Ross / Rinehart).  This topic has been discussed at the last few Meetings.  Further discussion is required so as to ascertain the direction we need to take toward fiscal solvency.


          C.     Propane Tank Lease vs. Purchase (Groth).  Marty will provide further information on the economics of the Department purchasing a tank instead of continuing to lease a tank.


          D.     Availability of Facilities for Community Use (Dreyer-Ross).  Donna will continue with her presentation of four documents pertaining to renting out of the facilities.

Ø  In-Kind Agreement Between NCFPD and NCECFCA

Ø  NCFPD Facility Use Agreement and Application

Ø  Release of Liability and Damage Waver

Ø  Cleaning Check-Off List

       XI.  New Business:

A.      Requirements for a Cistern in New Building Construction in the NCFPD (Dreyer-Ross).  Donna will discuss the possible need for a requirement within our District for the inclusion of a cistern in new residential, commercial, and industrial construction so as to provide water in the advent of a fire.


B.      July Newsletter, Open Letter Regarding NCFPD Finances (Dreyer-Ross).  Donna will discuss a letter that she would like included in the July edition of the newsletter distributed by the NCEC Fire and Community Auxiliary.  The topic is our current financial condition, how we got here, and a proposed approach to regain fiscal solvency.


C.     CPR Classes (Rinehart).  Eric will lead a discussion on the viability of providing CPR training to the residents of the District.  Proceeds could be used to assist the Department as a “fund raiser”.


D.     Security Access and Keys (Dreyer-Ross).  Donna will ask who has access to all secure areas and how many keys exist.  Discussion on what doors and cabinets should be locked, and what is the frequency of changing the exterior door security code.


E.      Board of Directors’ Manual (Kotzer).  Upon review of this manual that was last revised on 5-18-2008 David, as a new Director, has some questions for clarification and possibly for future action.  This will only be an overview of how to approach this 35 pages document from a priority basis.

 Scheduled Regular Board Meeting Dates for 2013

January 9, 2013

February 13, 2013

March 13, 2013

April 10, 2013

May 8, 2013

June 12, 2013

July 10, 2013

August 14, 2013

September 11, 2013

October 9, 2013

November 13, 2013

December 11, 2013

       XII. Future Business:

Ø   Minimum Road Condition for Service:  This topic may be discussed at the July meeting depending on the time required to research the requirements.  This will be an issue of expectations, what the residents expect from the Department and in turn our expectations of the residents as home and land owners.