NCFPD September 2013 Agenda Board Meeting

posted Sep 7, 2013, 1:41 PM by Donna Dreyer
Date:  Wed. September 11th  Scheduled Time:  7:00 PM to 9:30 PM

I.           Call to Order:  By the Chairwoman.


II.          Roll Call:  Of the 4 members of the Board of Directors.


III.         Pledge of Allegiance


IV.         Approval of Agenda:  Topics requested to be added to the Agenda on the day of the Meeting will only be discussed if time permits.  New Business topics may be re-prioritized if necessary.


V.          Open forum for citizens of the District to address the Board/Attendees

Public Comment:

The public comment period is a time when any citizen may bring forth issues and / or information pertaining to District business.  The public comment portion of the North Central Fire Protection District meeting is not to be used for political or campaign purposes; comments and questions should be limited to matters of current District affairs and business, which includes relevant information from the previous Meeting.  When you speak please identify yourself, spelling your last name and provide your physical address.  During this time each individual will initially have three minutes to present their view(s) on District matter(s).  In the interest of time, please have your comments prepared for presentation.  If the Board has questions or needs clarification then an additional 30 seconds will be allowed.  No formal action will be taken on these items during this time due to open meeting provision; however, the items may be placed on a future posted Agenda if action is required.


VI.         Secretary’s Report:  Approval of the August 21, 2013 Special Meeting Minutes.


VII.        Treasurer’s Report:  Approval of previous month’s balance sheet.


VIII.       Fire Chief’s Report: 

Ø  Status report on fire and emergency medical response from the month of August.

Ø  Status of equipment inventory.

Ø  Status of personnel availability and training.

Ø  Update from Fire Chiefs’ Association.


IX.     Fire Marshall’s Report:  N/A


X.          Old Business:

             A.        Vacancy on NCFPD Board of Directors (Nix/ Dreyer-Ross).  To qualify as a Director of a special district, a person must be an “eligible elector” which is defined as a registered voter of Colorado and either: (1) A resident of the District for not less than 30 days, or (2) The owner (or the spouse of the owner) of taxable real or personal property situated in the District.  You will be required to provide a brief résumé and reasons why you would like to be on the Board.  If no additional candidates come forth the Board will vote on the candidate(s) from August 21st.

                    B.        Action Items Spread Sheet (Nix).  Dawn will review the status of the assigned tasks.

                    C.        Annual Appreciation Party for NCFPD Volunteers (Rinehart/Dreyer-Ross).  Eric will provide his opinion and the Board will vote on the final party details and on the party budget.

                    D.        2014 NCFPD Budget (Dreyer-Ross).  Donna will review and discuss all issues and topics associated with next year’s budget.  The required Notice of Budget will be discussed and addressed within this all-encompassing topic.


XI.       New Business

                                Note:  All New Business will be discussed at the October 9th Regular Board Meeting.


Scheduled Regular Board Meeting Dates for 2013

January 9, 2013

February 13, 2013

March 13, 2013

April 10, 2013

May 8, 2013

June 12, 2013

July 10, 2013

August 14, 2013

September 11, 2013

October 9, 2013

November 13, 2013

December 11, 2013


XII.  Future Business:

Ø  Fire Mitigation (Dreyer-Ross).  Donna may discuss at the October Meeting information on rural fire mitigation.

Ø  Requirements for a Cistern in New Building Construction in the NCFPD (Dreyer-Ross).  Donna will discuss the possible need for a requirement within our District for the inclusion of a cistern in new residential, commercial, and industrial construction so as to provide water in the advent of a fire.

Ø  Minimum Road Condition for Service (Kotzer).  This topic may be discussed at the July meeting depending on the time required to research the requirements.  This will be an issue of expectations, what the residents expect from the Department and in turn our expectations of the residents as home and land owners.

Ø  Input into Incidents Application (Rinehart).

Ø  WIBS (Rinehart).

Ø  Pipeline Donation (Dreyer-Ross).

Ø  Oil and Gas Pre-Application Meeting & Requirements (Dreyer-Ross).

Ø  Letter regarding Mill increase and current financial condition (Dreyer-Ross).

Ø  Board of Directors’ Manual (Kotzer).  Upon review of this manual that was last revised on 5-18-2008 David, as a new Director, has some questions for clarification and possibly for future action.  This will only be an overview of how to approach this 35 pages document from a priority basis.