North Central Fire Protection District (NCFPD)

40144 Ridge Road

Deer Trail, CO       80105

Scheduled Date:  Wednesday, October 9^th

Scheduled Time:  7:00 PM to 9:30 PM

I.           Call to Order:  By the Chairwoman.

II.          Roll Call:  Of the 5 members of the Board of Directors.

III.         Pledge of Allegiance

IV.         Approval of Agenda:  Topics requested to be added to the Agenda on the day of the Meeting will only be discussed if time permits.  New Business topics may be re-prioritized if necessary.  Vote required.

             Note:  Meeting Topic Protocol (Nix).  Dawn will lead a discussion on requiring time limits for each topic presented.  The presenter of the topic submitted must be realistic in evaluating the topic content and their own personality.  The goal is to encourage everyone to be more efficient about discussion.

V.          Open Forum for Citizens of the District to address the Board/Attendees, Public Comment:

The public comment period is a time when any citizen may bring forth issues and / or information pertaining to District business.  The public comment portion of the North Central Fire Protection District meeting is not to be used for political or campaign purposes; comments and questions should be limited to matters of current District affairs and business, which includes relevant information from the previous Meeting.  When you speak please identify yourself, spelling your last name and provide your physical address.  During this time each individual will initially have three minutes to present their view(s) on District matter(s).  In the interest of time, please have your comments prepared for presentation.  If the Board has questions or needs clarification then an additional 30 seconds will be allowed.  No formal action will be taken on these items during this time due to the open meeting provision; however, the items may be placed on a future posted Agenda if action is required.

VI.         Secretary’s Report:  Approval of the September 11, 2013 Board Meeting Minutes.  Vote required.

VII.        Treasurer’s Report:  Approval of previous month’s balance sheet.  Vote required.

VIII.       Fire Chief’s Report: 

Ø  Status report on fire and emergency medical response from the month of September.

Ø  Status of equipment inventory.

Ø  Status of personnel availability and training.

Ø  Update from Fire Chiefs’ Association.

IX.         Fire Marshall’s Report:  N/A

X.          Old Business:

             A.        Action Items Spread Sheet (Nix).  Dawn will review the status of the assigned tasks.

                    B.        2014 NCFPD Budget (Dreyer-Ross).  Donna will review and discuss all issues and topics associated with next year’s budget.  The required Notice of Budget will be discussed and addressed within this all-encompassing topic.

                    C.        Annual Appreciation Party for NCFPD Volunteers (Rinehart/Dreyer-Ross).  Any details not resolved will be discussed.

                    D.        Emergency Access to Citizens’ Property (Nix).  Based on the August 21^st Meeting there will be a brief discussion of “No Trespassing”, electronic key pad, cutting of a fence, release of confined animals.

XI.       New Business

            A.        Minimum Road Condition for Service (Kotzer).  This is an issue of expectations, what the residents expect from the Department and in turn our expectations of the residents as home and land owners.

Scheduled Regular Board Meeting Dates for 2013

I.           Call to Order:  By the Chairwoman.

II.          Roll Call:  Of the 4 members of the Board of Directors.

III.         Pledge of Allegiance

IV.         Approval of Agenda:  Topics requested to be added to the Agenda on the day of the Meeting will only be discussed if time permits.  New Business topics may be re-prioritized if necessary.

V.          Open forum for citizens of the District to address the Board/Attendees

Public Comment:

The public comment period is a time when any citizen may bring forth issues and / or information pertaining to District business.  The public comment portion of the North Central Fire Protection District meeting is not to be used for political or campaign purposes; comments and questions should be limited to matters of current District affairs and business, which includes relevant information from the previous Meeting.  When you speak please identify yourself, spelling your last name and provide your physical address.  During this time each individual will initially have three minutes to present their view(s) on District matter(s).  In the interest of time, please have your comments prepared for presentation.  If the Board has questions or needs clarification then an additional 30 seconds will be allowed.  No formal action will be taken on these items during this time due to open meeting provision; however, the items may be placed on a future posted Agenda if action is required.

VI.         Secretary’s Report:  Approval of the August 21, 2013 Special Meeting Minutes.

VII.        Treasurer’s Report:  Approval of previous month’s balance sheet.

VIII.       Fire Chief’s Report: 

Ø  Status report on fire and emergency medical response from the month of August.

Ø  Status of equipment inventory.

Ø  Status of personnel availability and training.

Ø  Update from Fire Chiefs’ Association.

IX.     Fire Marshall’s Report:  N/A

X.          Old Business:

             A.        Vacancy on NCFPD Board of Directors (Nix/ Dreyer-Ross).  To qualify as a Director of a special district, a person must be an “eligible elector” which is defined as a registered voter of Colorado and either: (1) A resident of the District for not less than 30 days, or (2) The owner (or the spouse of the owner) of taxable real or personal property situated in the District.  You will be required to provide a brief résumé and reasons why you would like to be on the Board.  If no additional candidates come forth the Board will vote on the candidate(s) from August 21^st.

                    B.        Action Items Spread Sheet (Nix).  Dawn will review the status of the assigned tasks.

                    C.        Annual Appreciation Party for NCFPD Volunteers (Rinehart/Dreyer-Ross).  Eric will provide his opinion and the Board will vote on the final party details and on the party budget.

                    D.        2014 NCFPD Budget (Dreyer-Ross).  Donna will review and discuss all issues and topics associated with next year’s budget.  The required Notice of Budget will be discussed and addressed within this all-encompassing topic.

XI.       New Business

                                Note:  All New Business will be discussed at the October 9^th Regular Board Meeting.

Scheduled Regular Board Meeting Dates for 2013

XII.  Future Business:

Ø  Fire Mitigation (Dreyer-Ross).  Donna may discuss at the October Meeting information on rural fire mitigation.

Ø  Requirements for a Cistern in New Building Construction in the NCFPD (Dreyer-Ross).  Donna will discuss the possible need for a requirement within our District for the inclusion of a cistern in new residential, commercial, and industrial construction so as to provide water in the advent of a fire.

Ø  Minimum Road Condition for Service (Kotzer).  This topic may be discussed at the July meeting depending on the time required to research the requirements.  This will be an issue of expectations, what the residents expect from the Department and in turn our expectations of the residents as home and land owners.

Ø  Input into Incidents Application (Rinehart).

Ø  WIBS (Rinehart).

Ø  Pipeline Donation (Dreyer-Ross).

Ø  Oil and Gas Pre-Application Meeting & Requirements (Dreyer-Ross).

Ø  Letter regarding Mill increase and current financial condition (Dreyer-Ross).

Ø  Board of Directors’ Manual (Kotzer).  Upon review of this manual that was last revised on 5-18-2008 David, as a new Director, has some questions for clarification and possibly for future action.  This will only be an overview of how to approach this 35 pages document from a priority basis.

 Qualifications:

To qualify as a Director of a special district, a person must be an “eligible elector” which is defined as a registered voter of Colorado and either:

1.       A resident of the District for not less than 30 days,   or

 2.      The owner (or the spouse of the owner) of taxable real or personal property situated in the District

Each Director, within 30 days after election or appointment, shall take an oath of faithful performance. 32-1-901(1), C.R.S.  The oath must be administered by a qualified official (Board Chairman, notary public, clerk of the court, or clerk and recorder) and filed with the clerk of the district court that issued the District’s organization decree, the county clerk and recorder for the counties in which the District is situated, and the Division of Local Government. 24-12-103 and 32-1-901(1), C.R.S.; Article XII, Section 9 of the Colo. Constitution.

 If you have any questions, please contact any of the current Board members.

Dawn Nix                        Ph:  303-621-2386                David Krotzer                   Ph:  303-621-8209

Donna Dreyer-Ross        Ph: 303-621-2286                 Marty Groth                    Ph:  303-693-2760

The regular meeting scheduled for August 14^th has been cancelled and a Special Meeting has been scheduled for August 21^st from 2:00 pm-6:00 pm.

There is currently an opening on the Board of NCFPD.  If you are interested in becoming a Board Member please come to our next Regular Meeting on August 21st @6:00 p.m.  At this meeting the Board will ask you for some background about yourself and reasons why you would like to be on the Board.

Qualifications:

To qualify as a Director of a special district, a person must be an “eligible elector” which is defined as a registered voter of Colorado and either:

1.       A resident of the District for not less than 30 days,   or

2.      The owner (or the spouse of the owner) of taxable real or personal property situated in the District

Each Director, within 30 days after election or appointment, shall take an oath of faithful performance. 32-1-901(1), C.R.S.  The oath must be administered by a qualified official (Board Chairman, notary public, clerk of the court, or clerk and recorder) and filed with the clerk of the district court that issued the District’s organization decree, the county clerk and recorder for the counties in which the District is situated, and the Division of Local Government. 24-12-103 and 32-1-901(1), C.R.S.; Article XII, Section 9 of the Colo. Constitution.

If you have any questions, please contact any of the current Board members.

Dawn Nix                        Ph:  303-621-2386                David Krotzer                   Ph:  303-621-8209

Donna Dreyer-Ross        Ph: 303-621-2286                 Marty Groth                    Ph:  303-693-2760

Meeting to be held at the Station:

North Central Fire Protection District (NCFPD)

40144 Ridge Road

Deer Trail, CO       80105

I.        Call to Order:  By the Chairman.

II.       Roll Call:  Of the 5 members of the Board of Directors.

III.      Pledge of Allegiance

IV.      Approval of Agenda: 

V.       Open forum for citizens of the District to address the Board/Attendees

Public Comment:

The public comment period is a time when any citizen may bring forth issues and / or information pertaining to District business.  The public comment portion of the North Central Fire Protection District meeting is not to be used for political or campaign purposes; comments and questions should be limited to matters of current District affairs and business, which includes relevant information from the previous Meeting.  When you speak please identify yourself, spelling your last name and provide your physical address.  During this time each individual will initially have three minutes to present their view(s) on District matter(s).  In the interest of time, please have your comments prepared for presentation.  If the Board has questions or needs clarification then an additional 30 seconds will be allowed.  No formal action will be taken on these items during this time due to open meeting provision; however, the items may be placed on a future posted Agenda if action is required.

VI.      Secretary’s Report:  N/A

VII.     Treasurer’s Report:  N/A

VIII.    Fire Chief’s Report:  N/A

IX.      Fire Marshall’s Report:  N/A

X.       Old Business:

          A.      Availability of Facilities for Community Use (Dreyer-Ross).  Donna will continue with her presentation of four documents pertaining to renting out of the facilities. 

Ø  In-Kind Agreement Between NCFPD and NCECFCA

Ø  NCFPD Facility Use Agreement and Application

Ø  Release of Liability and Damage Waver

Ø  Cleaning Check-Off List

XI.     New Business

               B       Fire Engine matching grant-Eric

               C.     Financing for EMT training -Eric

·         Discussion on Fire Engine and EMT Training may take place at any point during the meeting depending on the arrival of Chief Rinehart.

North Central Fire Protection District (NCFPD)

40144 Ridge Road

Deer Trail, CO       80105

Call to Order:  By the Chairman.

Roll Call:  Of the 5 members of the Board of Directors.

Pledge of Allegiance

Open forum for citizens of the District to address the Board/Attendees-Public Comment:

The public comment period is a time when any citizen may bring forth issues and / or information pertaining to District business.  The public comment portion of the North Central Fire Protection District meeting is not to be used for political or campaign purposes; comments and questions should be limited to matters of current District affairs and business, which includes relevant information from the previous Meeting.  When you speak please identify yourself, spelling your last name and provide your physical address.  During this time each individual will initially have three minutes to present their view(s) on District matter(s).  In the interest of time, please have your comments prepared for presentation.  If the Board has questions or needs clarification then an additional 30 seconds will be allowed.  No formal action will be taken on these items during this time due to open meeting provision; however, the items may be placed on a future posted Agenda if action is required.

Secretary’s Report: 

Treasurer’s Report:  Approval of previous month’s balance sheet.

Fire Chief’s Report:  Status report on fire and emergency medical calls, equipment inventory & personnel availability and training.

Fire Marshall’s Report:  N/A

Old Business:

          A.  Propane Tank Lease vs. Purchase (Groth).  Purchasing a tank or continuing to lease a tank.

          B.  Availability of Facilities for Community Use (Dreyer-Ross). 

*  In-Kind Agreement Between NCFPD and NCECFCA

*  NCFPD Facility Use Agreement and Application

*  Release of Liability and Damage Waver

*  Cleaning Check-Off List

      XI.  New Business:

A.      July Newsletter, Open Letter Regarding NCFPD Finances (Dreyer-Ross). 

B.      CPR Classes (Rinehart).  CPR training.

C.     Security Access and Keys (Dreyer-Ross).  .

D.     Budget (Dreyer-Ross).  Handout project budgets to be reviewed for our August meeting.

E.      Board of Directors’ Manual (Kotzer). 

      XII. Future Business:

*   Fire Mitigation plans

*   Fire Department Requirements for new construction

*   Annual Fire Department party

*   Horseshoe Tournament Sept. donation booth

I.        Call to Order:  By the Chairman.

II.       Roll Call:  Of the 5 members of the Board of Directors.

III.      Pledge of Allegiance

IV.      Approval of Agenda:  Topics requested to be added to the Agenda on the day of the Meeting will only be discussed if time permits.  New Business topics may be re-prioritized if necessary.

V.       Open forum for citizens of the District to address the Board/Attendees

Public Comment:

The public comment period is a time when any citizen may bring forth issues and / or information pertaining to District business.  The public comment portion of the North Central Fire Protection District meeting is not to be used for political or campaign purposes; comments and questions should be limited to matters of current District affairs and business, which includes relevant information from the previous Meeting.  When you speak please identify yourself, spelling your last name and provide your physical address.  During this time each individual will initially have three minutes to present their view(s) on District matter(s).  In the interest of time, please have your comments prepared for presentation.  If the Board has questions or needs clarification then an additional 30 seconds will be allowed.  No formal action will be taken on these items during this time due to open meeting provision; however, the items may be placed on a future posted Agenda if action is required.

VI.      Secretary’s Report: 

Ø  Approval of the May 8, 2013 Minutes.

Ø  Approval of the May 16, 2013 Special Meeting Minutes.

VII.     Treasurer’s Report: 

Ø  Approval of previous month’s balance sheet.

VIII.    Fire Chief’s Report: 

Ø  Status report on fire and emergency medical response from the month of May.

Ø  Status of equipment inventory.

Ø  Status of personnel availability and training.

IX.      Fire Marshall’s Report:  N/A

X.       Old Business:

          A.      Helicopter Landing Area at NCFPD (Rinehart).  In the March Minutes Eric stated that a helicopter can land on fire department property.  He will provide an update on our helicopter landing area (HLA) from a safety and effective perspective.

          B.      Medical Bill Support and Invoicing of Department Services (Dreyer-Ross / Rinehart).  This topic has been discussed at the last few Meetings.  Further discussion is required so as to ascertain the direction we need to take toward fiscal solvency.

          C.     Propane Tank Lease vs. Purchase (Groth).  Marty will provide further information on the economics of the Department purchasing a tank instead of continuing to lease a tank.

          D.     Availability of Facilities for Community Use (Dreyer-Ross).  Donna will continue with her presentation of four documents pertaining to renting out of the facilities.

Ø  In-Kind Agreement Between NCFPD and NCECFCA

Ø  NCFPD Facility Use Agreement and Application

Ø  Release of Liability and Damage Waver

Ø  Cleaning Check-Off List

       XI.  New Business:

A.      Requirements for a Cistern in New Building Construction in the NCFPD (Dreyer-Ross).  Donna will discuss the possible need for a requirement within our District for the inclusion of a cistern in new residential, commercial, and industrial construction so as to provide water in the advent of a fire.

B.      July Newsletter, Open Letter Regarding NCFPD Finances (Dreyer-Ross).  Donna will discuss a letter that she would like included in the July edition of the newsletter distributed by the NCEC Fire and Community Auxiliary.  The topic is our current financial condition, how we got here, and a proposed approach to regain fiscal solvency.

C.     CPR Classes (Rinehart).  Eric will lead a discussion on the viability of providing CPR training to the residents of the District.  Proceeds could be used to assist the Department as a “fund raiser”.

D.     Security Access and Keys (Dreyer-Ross).  Donna will ask who has access to all secure areas and how many keys exist.  Discussion on what doors and cabinets should be locked, and what is the frequency of changing the exterior door security code.

E.      Board of Directors’ Manual (Kotzer).  Upon review of this manual that was last revised on 5-18-2008 David, as a new Director, has some questions for clarification and possibly for future action.  This will only be an overview of how to approach this 35 pages document from a priority basis.

 Scheduled Regular Board Meeting Dates for 2013

       XII. Future Business:

Ø   Minimum Road Condition for Service:  This topic may be discussed at the July meeting depending on the time required to research the requirements.  This will be an issue of expectations, what the residents expect from the Department and in turn our expectations of the residents as home and land owners.